New this season all Bench Staff (Coaches, Trainers and Managers) and Volunteer Staff will need to register for the 2025-2026 Hockey Season where Bench Staff will sign off on Waivers.
For Bench Staff that will be on REP Benches, they must sign the Team Official Commitment Letter. The Registrar will upload these to your HCR profile.
For those Bench Staff who will require a transfer the Team Official Commitment Letter and a Release Letter (if applicable) must be uploaded in the transfer. A Release Letter is required for any Bench Staff that was on a REP Bench with the same birth year the previous season. Example -- Trainer in Assocaition "A" at U12 AA (2013) is now on the bench in Association "B" at any representative category in U13 (2013) that Trainer requires a Release Letter.
Everyone who is involved from Bench Staff to Volunteers requires a signed Declaration and Valid VSC.
Anyone helping with Tryouts/Evaluation Skates MUST have been approved on a roster in the 2024-25 season or has submitted their documents to the OHF through their portal and have it marked Completed on their HCR profile before being allowed to participate.
Links
2025-2026 Coach and Bench Staff Registration | GANANOQUE
OHF_Team_Official_Commitment_Letter.pdf
Permission_to_Coach_in_another_Centre_Form_2025-2026.pdf
Vulnerable Sector Checks (VSC)
The Online Submission portal is now live for the 2025-26 season. Please click on the "Start The Screening Process" link above complete your screening
Process for Returning Individuals for the 2025-26 season
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season, and had their screening approved by the OHF this past season with a Vulnerable Sector Check (VSC) from 2023 or 2024, will only be required to complete the online declaration through the online submission portal for the upcoming season. The declaration from 2024-25 will expire on May 31, 2025.
Process for Returning Individuals with a 2022 VSC (expires May 31, 2025)
Team Officials, On-Ice Officials, or Third-Party Instructors, etc. that are returning for the 2025-26 season and had their screening approved by the OHF this past season with a Vulnerable Sector Check from 2022 will be required to submit a new VSC and complete the online declaration for this season. Both are done through the online submission portal. The screening for these individuals will expire May 31, 2025.
Process for New Individuals
New Team Officials, On-Ice Officials, or Third-Party Instructors, etc. for the 2025-26 season will be required to submit a VSC and complete the online declaration for this season. New Individuals must register with their Association in the HCR prior to submitting their screening to the OHF.
Receipts
The OHF will NOT be accepting any receipts for a VSC between the periods of April 1 and July 30, 2025. The police services generally take 6-8 weeks to process an application, so anyone who is required to submit a VSC should start the process with their police service as soon as possible. They can then submit their completed VSC to the OHF and complete the online declaration once they have had it returned to them by police services.
LINK
Vulnerable Sector Checks (VSC) | Ontario Hockey Federation
Criminal_Offence_Declaration_Form_Local_Assocation_Team_Officials_or_Volunteers.pdf